Flex-Check Transform
For repository directors and court administrators who have run out of ways to close the backlog
The backlog closes. In months, not years.
Flex-Check Transform converts decades of paper court records into structured, searchable data and publishes them directly to your CCH. It processes documents other tools fail on. It runs as a standing pipeline. And criminal-history data never leaves your infrastructure.
The Problem
The backlog isn’t getting smaller. Every approach tried is too slow, too expensive, or too inaccurate to finish.
Scan-to-PDF projects create searchable images but not structured records. Temporary staff do data entry that stalls before the backlog closes. Generic OCR collapses on handwriting. And SaaS document AI can’t touch criminal-history records — the data classification does not permit it.
A 1997 felony conviction that never made it into the CCH is invisible to every system that’s supposed to see it. Firearm checks. Employment screens. Law enforcement queries. The person was convicted. The court decided. But the system doesn’t know.
A pipeline built specifically for this problem
Catches today’s paper before it becomes tomorrow’s backlog. Then closes the backlog that’s already there.
Flex-Check Transform is not a scan-to-PDF tool. It is a structured records pipeline built for criminal-justice documents, both the paper and PDF submissions agencies still receive today and the historical paper archives that were never digitized. A form arrives, gets scanned, runs through OCR and structured extraction automatically, and lands in a reviewer’s queue ready for validation, not data entry. Once the current workflow is running, the same pipeline processes the historical backlog. Same tool, same process, same reviewers.
Two Approaches
A pipeline, not a scanning project.
Current Workflow
Paper arrives. Staff open envelopes, manually key data, mail letters back for missing information. Weeks pass. Errors accumulate. The process has not changed in twenty years.
Time to close
Years
Success rate
Low
Output
Images, not records
Flex-Check Transform Approach
Paper arrives. It is scanned, extracted, and validated the same day. Missing information is flagged instantly and sent electronically. Staff review rather than transcribe. The backlog never grows.
Time to close
Months
Handwriting
Core strength
Output
Structured CCH records
OCR with handwriting recognition, purpose-chosen because handwriting is what these documents contain, not an afterthought
Hybrid search (keyword and semantic) finds records even when OCR made errors on difficult scans
Structured field extraction: case number, county, date, statute, party names, disposition outcome, queryable and filterable data
No LLM in the processing pipeline: deterministic extraction means reproducible, auditable results
Runs on a single VM inside the customer’s infrastructure. Criminal-history data stays inside the state’s own infrastructure. The only exception is OCR processing, which runs through a secure external service that never retains or trains on source documents
Consumer-grade scanners and an iPad capture rig, not $50,000 industrial equipment that requires unbinding every book
How It Works
Start with today’s paper. Then point the same pipeline at the backlog.
01
TSC deploys Flex-Check Transform on the agency’s infrastructure with a capture rig: sheet scanners and a bound-book iPad rig on a self-contained TSC-managed network. No state infrastructure required for capture.
02
Current paper and PDF submissions are processed through the pipeline immediately: scanned, extracted, validated, and published to the CCH. Staff review records rather than transcribe them. Missing information is flagged and sent back to the court electronically.
03
Once staff are trained and the current workflow is running, the same pipeline is pointed at the historical backlog. Docket books and archived disposition forms are scanned and processed through the same tool the staff already know.
04
Validated records publish to the state’s CCH through the existing e-Disposition interface. The current workflow stays current. The backlog becomes a complete, auditable, structured record set.
Beyond Criminal Justice
Built for criminal records. Ready for any permanent record that needs to become structured data.
Flex-Check Transform was built to solve a specific, urgent problem: decades of criminal-history records that were never digitized. Criminal justice is where every proof point lives today. The pipeline travels — that expansion is ahead of us, and the architecture was built with it in mind.
Criminal History Records
ACTIVE
Court Records
Vital Records
Licensing Files
Land Management
The Cost of Waiting
Another year of envelopes opened by hand. Another year of the backlog sitting. Another year of decisions made on incomplete data.
Staff spending hours on manual data entry for forms that could be scanned and extracted in minutes.
The Outcome
Today’s paper processed the same day it arrives. The backlog closed in months, not years.
When Flex-Check Transform is running, the daily paper workflow is transformed. A disposition form that arrives in the morning is scanned, extracted, validated, and published to the CCH before the end of the day. If something is missing, the court clerk gets an electronic notification within hours, not a letter weeks later. Staff spend their time reviewing records, not typing them.
And the backlog? Once the current workflow is running and staff are trained, the same pipeline processes the historical archive. Docket books from the 1980s and 1990s, disposition forms that were hand-carried to the wrong office and never entered, they are all processed through the same tool. The CCH reflects what courts actually decided, not just what was easy to digitize.